Payroll covers teachers and office staff on your school portal (not students). Administrators and staff with the Payroll permission can access Sidebar → Payroll.
Set gross salaries per employee, define reusable deductions (fixed amount or percentage of gross), and choose which staff each one applies to.
Salaries & Excel
- 01
Payroll → Employees & salaries
edit gross pay inline or Export Excel / Import Excel for bulk updates (match staff by email).
- 02
Gross pay is entered in your school’s currently selected dashboard currency (the same display unit as Tuition & Fees and desk finance). When you save, FundoPortal remembers the rate in effect that day.
- 03
Only employees with gross salary greater than zero appear on generated payroll.
Payroll & currency
- 01
Payroll history, payslip PDFs, and Excel exports show salary lines in your selected dashboard currency, using the same conversion rules as Bursary payments and expenses.
- 02
Payroll → Deductions
fixed amounts can be set in a specific currency; percentage deductions are always a share of each employee’s gross.
- 03
After you change dashboard currency or exchange rates under Bursary → Settings → School currency, re-save employee salaries and generate a new payroll run so totals stay accurate.
Payroll deductions
- 01
Payroll → Deductions
Add deduction (name, fixed or percentage, value).
- 02
Click Assign staff
search and tick only the employees who should have that deduction.
- 03
Each assigned deduction is calculated on gross when you generate payroll.
Generate & history
- 01
Payroll → Generate payroll
enter period label (e.g. March 2026). FundoPortal creates a payroll ID (PR-YYYY-####) and payslip numbers.
- 02
Payroll history
open a run to view payslips (paginated for large schools), download individual PDF payslips, or export the full run as PDF or Excel.
Executive Advisory & Technical Best Practices
- Grant Payroll under Teachers & Staff → Role groups (permission finance.payroll) — included in the default Bursar template for new schools.
- For thousands of staff, use search and pagination; Excel round-trip is the fastest way to update salaries.